Privacy Policy
Effective Date: 18th August 2025
This Privacy Policy explains how we collect, use, store, and protect personal information when you sign in to our business hub using the visitor check-in system.
1. Information We Collect
When you sign in using the tablet at the entrance, we collect the following information:
Full Name (as entered by you)
Photo (taken at the time of each sign-in)
Sign-in and Sign-out Times
Acceptance of Terms and Conditions
2. Purpose of Collection
We collect this information for the following purposes:
To verify visitor identity and ensure building security
To keep accurate records of visitors for safety, compliance, and operational purposes
To prevent unauthorised access to our premises
To comply with applicable legal or regulatory obligations
3. How We Use Your Information
Your information will only be used for:
Identifying you when you sign in and out
Maintaining a secure and auditable visitor log
Ensuring compliance with workplace health and safety obligations
We do not use your information for marketing purposes.
4. How We Store and Protect Your Information
Your data is stored securely and access is restricted to authorised staff only.
Photos and sign-in records are encrypted and retained only as long as necessary for security and compliance purposes.
We implement appropriate technical and organisational measures to protect your data from unauthorised access, loss, or misuse.
5. Data Retention
We retain visitor records for 12 months, after which they are securely deleted, unless required to be kept longer by law.
6. Sharing of Information
We do not sell or share your information with third parties, except:
If required by law or regulation
If requested by law enforcement or government authorities
If necessary to protect the safety and security of our premises, staff, and visitors
7. Your Rights
Depending on your location, you may have the right to:
Request access to the personal data we hold about you
Request correction of inaccurate information
Request deletion of your personal data (where legally permitted)
Withdraw your consent to data collection and processing (though this may prevent access to the premises)
Requests can be made by contacting us at:
businesshub@furness.co.uk
8. Updates to this Policy
We may update this Privacy Policy from time to time. Any changes will be posted on the visitor tablet and will take effect immediately.
9. Contact Us
If you have any questions about this Privacy Policy or how your information is handled, please contact us at:
Furness Business Hub – 01229 520250 – businesshub@furness.co.uk .